Health & Safety Management Software for UK Businesses
Manage risk assessments, RAMS, incidents, audits, inspections and corrective actions in one simple platform.
Built for construction, facilities, manufacturing and multi-site teams.
Still managing health and safety with spreadsheets, PDFs and paper forms?
Incidents are reported late or missed completely.
Risk assessments and RAMS are scattered across files.
Audits and inspections are hard to track.
Corrective actions fall through the cracks.
Managers have no real-time view across sites.
Evidence is hard to find when clients, insurers or auditors ask for it.
One platform to manage health & safety across your company
Everything your team needs to run risk, compliance and reporting in one place.
Risk Assessments & RAMS
Create, store and manage risk assessments and method statements in one place.
Safety Event Reporting
Capture incidents, near misses, observations and hazards from the field.
Audits & Inspections
Run site inspections, safety audits and checklists digitally.
Corrective Actions
Assign actions, set deadlines and track completion.
Documents & Compliance Records
Keep policies, procedures, forms and evidence organised.
Dashboards & Reports
See trends, open actions, incidents and site performance.
What does health and safety management software do?
Health and safety management software replaces the spreadsheets, paper forms and shared drives most UK businesses use to run health and safety. It gives you one system to create risk assessments and RAMS, report incidents and near misses, run audits and inspections, manage COSHH assessments, control permits to work, track training and competency, and assign corrective actions — with dashboards that show what is open, what is overdue and where.
Safety Mate® is an all-in-one platform built by chartered safety professionals. Connected modules — with analytics and integrations on top — run on web, iOS and Android, so office teams and site teams work from the same live records.
Core safety modules
- Risk Management — build suitable and sufficient risk assessments, risk registers and legal registers.
- Audit & Inspection — schedule, run and track audits and inspections across every site.
- Safety Events — report and resolve incidents, near misses, observations and hazards.
- Hazardous Substance Management — manage COSHH assessments and substance records.
- Permits to Work (new) — create, approve and close out permits with digital sign-off.
- Contractor Management (new) — prequalify, approve and monitor contractors, with right to work records for your supply chain.
- Construction Project Safety — manage RAMS, permits and site safety on every project.
Supporting modules
- Asset Management — track work equipment with inspections and certifications.
- Training & Competency — track competencies and e-learning across the workforce.
- E-Learning (new) — assign health and safety courses and file every certificate to the competency matrix automatically.
- Safety Documentation — author, version-control and distribute health and safety documents.
- Analytics & Reporting — live dashboards, trends and executive safety reports.
- Integrations — connect Power BI, SharePoint, Google Drive and single sign-on.
- Security — Cyber Essentials certified with UK or EU data residency.
Want the detail? Take the feature-by-feature tour on our features page, or start with the platform overview.
Who is Safety Mate® for?
Safety Mate® is one platform, configured around each organisation — from small teams that have outgrown spreadsheets to multi-company groups with thousands of employees.
Roles
- Health & Safety Managers
- QHSE / EHS Managers
- Operations Managers
- Directors and owners with health and safety responsibility
- Contractors and multi-site businesses
Industries
- Construction companies and contractors
- Manufacturing and engineering teams
- Facilities management companies
- Transport & logistics and energy
- Healthcare and education
- Multi-site & field-based operations
Construction contractors use Safety Mate® to keep RAMS, permits and site inspections together on every project with Construction Project Safety. Manufacturers and facilities teams lean on asset checks, COSHH and planned inspections. Whichever sector you work in, everyone works from one system instead of scattered files.
Support your UK health and safety processes
Keep your health and safety activity organised with digital records for risk assessments, incidents, audits, inspections, RAMS and corrective actions. Give managers better visibility and make it easier to prepare evidence for internal reviews, client requirements and audits.
Built around UK practice
- RIDDOR-ready safety event records
- CDM 2015 construction workflows
- COSHH assessments and substance records
- Pre-use equipment checks that support PUWER and LOLER
- Risk assessments on a 5x5 matrix aligned to ISO 31000
- Document control that supports ISO 45001
UK data, UK security
- Data hosted in ISO 27001-certified data centres with a choice of UK or EU data residency
- A straightforward compliance story for UK GDPR
- Cyber Essentials certified
- Single sign-on and multi-factor authentication
- AES-256 encryption
Read more on our security page.
See the platform
Real screens from the Safety Mate® health & safety management system.
DashboardSee trends, open actions, incidents and site performance at a glance.
Safety event reportingCapture incidents, near misses, observations and hazards from the field.
Risk assessments & RAMSCreate and manage assessments and method statements in one place.
Audits & inspectionsRun site inspections, safety audits and checklists digitally.
Corrective actionsTrack open safety actions by site, owner and deadline.
Mobile reportingReport incidents, audits and actions from any device on site.
How does it compare with paper and spreadsheets?
Most UK businesses start with a folder of Word documents, an incident spreadsheet and a filing cabinet. That works — until the business grows, sites multiply and clients start asking for evidence.
With paper and spreadsheets
- Nobody is certain which version of a risk assessment is current.
- Incidents are written up late, or never make it back to the office.
- Corrective actions are chased by email and forgotten.
- Audit prep means days of hunting through folders for evidence.
- Managers have no live view of what is happening across sites.
With Safety Mate®
- One current, version-controlled copy of every document.
- Incidents, near misses and hazards reported from any device on site.
- Actions assigned with owners and deadlines, visible until completed.
- Records organised and ready when clients, insurers or auditors ask.
- Live dashboards showing trends, open actions and site performance.
Why teams switch to Safety Mate®
Reduce admin and duplicate paperwork.
Improve incident and near miss reporting.
Keep actions visible until completion.
Standardise audits and inspections.
Give leadership a clearer view of safety performance.
Keep records easier to find when needed.
Replace scattered spreadsheets, PDFs and WhatsApp messages.
One connected platform across every site.
How do you choose health and safety software for a UK business?
Before you book any demos, agree what good looks like. These are the questions worth putting to every provider on your shortlist.
- Does it cover your whole process? Risk assessments, RAMS, COSHH, incidents, audits, training, permits and documents in one system — not another single-purpose tool to maintain.
- Will site teams actually use it? If reporting an incident or completing an inspection is harder than paper, adoption fails. Look for simple mobile reporting from any device.
- Does it reflect UK practice? RIDDOR-ready event records, CDM 2015 workflows, PUWER and LOLER pre-use checks and document control that supports ISO 45001.
- Where does your data live? Ask whether you can choose UK or EU data residency, how UK GDPR is handled and certifications such as Cyber Essentials.
- Can it produce evidence on demand? When a client, insurer or auditor asks, you should be able to find the record in minutes, not days.
- Does it fit your existing tools? Check for integrations with Power BI, SharePoint, Google Drive and single sign-on.
- Can you try it before committing? A tailored demo using your own processes tells you more than any brochure.
Already have a shortlist? Our side-by-side comparisons cover Safety Mate® vs Mitti (formerly SafetyCulture) and EcoOnline alternatives for UK teams.
Pricing and next steps
There is one Safety Mate® platform, configured around your organisation, with a proposal that reflects your size, structure and requirements — see how pricing works. The fastest way to evaluate the platform against your current process is a live walkthrough: book a demo and we will tailor it to your business, or use the form below.
Book your demo
We'll show you how the platform can support your current health and safety process.
- A live walkthrough tailored to your business
- See risk assessments, incidents, audits and actions in action
- Ask questions and find out if it fits your team