Scan and know everything
QR code tagging links every physical asset to its digital record - details, inspection history and certification status, one scan away.
- QR code asset tagging
- Full inspection history per asset
- Defect reporting from the tag
Asset Management
Every asset accounted for, every check on record
Track work equipment in one live register. QR code tagging puts each asset's information one scan away, pre-use checks keep kit safe to use, and expiry alerts mean certifications never lapse unnoticed.
Why teams switch
Know what you own, and that it's safe to use
Spreadsheet asset lists go stale the day they're saved. Safety Mate® keeps your register live - with the pre-use checks, certifications and defect history attached to every item.
Checked before every use
Pre-use check workflows guide workers through the right checklist for each asset type - and a failed check can quarantine the item instantly.
- Pre-use check workflows
- Instant quarantine on failure
- Clear out-of-service flags
Nothing expires unnoticed
Certification and statutory inspection dates are tracked per asset, with alerts via email well before expiry - so e.g. LOLER and PUWER records stay current.
- Certification expiry alerts
- Statutory inspection records
- Asset status dashboards
One live register
Work equipment in one place
Build a single register of everything your teams use - from excavators to harnesses. Each asset carries its own record location, owner, inspection history, certifications and current status.
Everything registered
All your work equipment in one searchable register.
QR tags on every item
Scan to open the asset's record, complete a check or report a defect.
Status at a glance
In service, due inspection or quarantined - visible across all locations.
Safe to use, proven
Pre-use checks and instant quarantine
Before an asset is used, the worker scans it and completes the pre-use checklist for that asset type. Pass, and it's recorded. Fail, and the asset can be quarantined on the spot - flagged out of service for everyone until it's inspected, repaired and released.
Guided checklists
The right questions for each asset type, completed in seconds on mobile.
Instant quarantine
Failed checks take equipment out of service immediately, system-wide.
Release with confidence
Quarantined assets return to service only after inspection and sign-off.
Your checks, your way
Custom pre-use check templates
Every workplace runs different equipment, so pre-use checks shouldn't be one-size-fits-all. Build custom check templates for each equipment type - your questions, in your order - and every scan of that asset serves the right checklist automatically.
Build your own templates
Create checklists question by question for each type of work equipment.
Matched to the asset
Assign templates by equipment type or individual asset, so workers always see the right questions.
Update once, roll out everywhere
Change a template and every future check uses the new version instantly.
Oversight
Asset status across every location
The dashboard shows asset status across all locations: what's in service, what's due inspection, what's quarantined and which certifications expire next. No more chasing spreadsheets before an audit or client visit.
Live status dashboards
Asset condition and check completion across all sites, in real time.
Expiry horizon
See certifications and inspections due in the coming weeks and act early.
Audit-ready records
Every check, defect and certification exportable for auditors and clients.
How it works
From delivery to disposal, tracked
1
Register and tag
Add the asset, print its QR tag and attach it to the equipment.
2
Check before use
Workers scan and complete the pre-use checklist on their phones.
3
Quarantine defects
Failed checks flag the asset out of service instantly, everywhere.
4
Stay certified
Expiry alerts keep certifications and statutory inspections current.
FAQ
Asset management software FAQs
What is asset management software in health and safety?
In a health and safety context, asset management software keeps a live register of your work equipment, together with the inspections, pre-use checks and certifications that prove each item is safe to use. Safety Mate® adds QR code tagging and instant quarantine, so unsafe kit is taken out of service the moment a problem is found.
How does QR code asset tagging work?
Each asset gets a QR code tag. Scanning it on a phone opens that asset's record - its details, inspection history, certification status and pre-use checklist - so workers can complete checks or report a defect on the spot, without searching for the right form.
Can workers complete pre-use checks on their phones?
Yes. Pre-use check workflows guide the worker through the checklist for that asset type before it's used. Failed checks can trigger quarantine immediately, and every completed check is stored against the asset's history.
Can I create custom pre-use check templates?
Yes. Build your own pre-use check templates for each type of work equipment - your questions, in your order. Templates are assigned by equipment type, so scanning an asset always serves the right checklist, and when you update a template every future check uses the new version instantly.
What happens when equipment fails a check?
You can quarantine the asset instantly. Quarantined items are clearly flagged as out of service across the whole system until they're inspected, repaired and released - preventing anyone else from unknowingly using unsafe equipment.
Does Safety Mate® track certification and inspection expiry dates?
Yes. Record certifications and statutory inspection dates against each asset - such as LOLER thorough examinations or PUWER maintenance records - and get alerts before they expire, so nothing lapses unnoticed.
Explore the platform
Related solutions and guides
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