Authored in minutes
The AI Policy, Procedure, Briefing & SOP Creator drafts documents from your description - you review, edit and approve.
- AI Creator
- Human review and approval
- Professional formatting built in
Safety Documentation
Documents your workforce actually reads and signs
Create policies, SOPs, briefings, procedures and other relevant safety documents with AI assistance, keep every version controlled, and distribute to your workforce instantly with e-briefings and signatures. The right document is always in the right hands via the mobile app.
Why teams switch
A procedure in a shared drive protects no one
Scattered documents, mystery versions and briefings no one can prove happened. Safety Mate® replaces all of it with one controlled documentation system, from authoring to signature.
One current version
Version control keeps the full history of every document - what changed, who changed it, when - while the workforce only ever sees the approved current version.
- Full version history
- Approval workflows
- Superseded versions retained for audit
Proof of briefing
Distribute documents with briefing workflows and capture signatures - including translated versions for multilingual teams.
- Workforce distribution
- Signature capture
- Intelligent language translation
AI authoring
Documents drafted while you watch
Describe what you need - a working at height policy, a machine isolation SOP, a toolbox talk - and Safety Mate® AI produces a structured draft in your organisation's context. You can review and approve before anything is published.
Rich Text Editor
Structured text editor to create your safety documentation.
AI toolbox talks
Generate briefing content for the topics your teams face this week.
Governance first
Nothing publishes without human approval, and AI can be disabled entirely.
Document control
Version control that survives an audit
Store every safety document in one controlled library with multiple folder structures. Approvals are recorded, changes are tracked, and the current version is unambiguous - exactly what ISO 45001 Clause 7.5 documented information requires and what auditors ask to see.
Controlled library
All safety documents created on Safety Mate® in one organised place.
Change history
Who changed what and when, with superseded versions retained.
ISO 45001 ready
Document control records structured the way assessors expect.
Distribution & briefings
Delivered, understood, signed
Send any document to the teams who need it. Workers read and sign on their own devices, in their own language, and you see exactly who's outstanding - no more signature sheets stapled to the noticeboard.
Targeted distribution
Send to the right teams, sites or individuals in one action.
Signatures captured
Completion and sign-off recorded against every briefing.
Every language
Intelligent translation so safety-critical content is properly understood.
Diverse workforce
Language translation
Safety Mate® delivers instant translation of safety information into 20+ languages. This makes it effortless to communicate vital safety information clearly and consistently. For today's diverse workforce, that means fewer misunderstandings, stronger engagement, and a safer, more compliant workplace for everyone.
20+ languages
Support for over 20 languages to reach your entire workforce.
Instant translation
Real-time translation of safety documents and briefings.
Export Translations
Export translated documents for easy sharing.
Access control
The right documents, for the right people
Role-based access control decides who can see, edit and approve every folder and document. Workers see the current approved documents that apply to them, managers control their own areas, and sensitive material stays restricted to the people who should have it.
Folder-level permissions
Set which roles, teams or sites can access each folder and everything in it.
View, edit and approve rights
Separate reading a document from changing it - documents stay protected from unintended edits.
Sensitive documents stay private
Restrict confidential material to named roles, with access reflected instantly as people change roles.
How it works
From blank page to signed briefing
1
Create with AI
Describe the document you need and review the structured draft.
2
Approve and publish
You can review and approve then the document becomes the controlled version.
3
Distribute and brief
Send to the right people, translated where needed, signatures captured.
4
Update with control
Revise on review dates - history kept, current version always clear.
FAQ
Safety documentation FAQs
What is safety document control software?
Document control software keeps your policies, SOPs, method statements and safety documents in one controlled system - with version history, approval workflows and distribution records. Safety Mate® adds AI authoring and briefing workflows, so documents are created faster and provably reach the people who need them.
Can Safety Mate® write policies and SOPs for me?
Safety Mate®'s AI Policy & SOP Creator drafts policies, standard operating procedures and safety documents from your description, which you can then review, edit and approve before publication. AI can be disabled on any plan if it doesn't fit your governance policies.
How does version control work?
Every document keeps its full version history: what changed, who changed it and when. Your workforce always sees the current approved version, and superseded versions are retained for your audit trail.
How do I know workers have actually read a document?
Briefing workflows distribute documents to the right people and capture signatures on completion. You can see exactly who has and hasn't signed, and chase the gaps - evidence that matters in audits and investigations.
Can documents be translated for multilingual teams?
Yes. Safety Mate® includes intelligent language translation, so briefings and safety-critical communication reach workers in a language they properly understand - a major factor in whether controls are actually followed.
Does this satisfy ISO 45001 document control requirements?
ISO 45001 requires documented information to be controlled - current versions available where needed, protected from unintended change, with obsolete documents managed. Safety Mate®'s version control, approval and distribution records are designed to give an assessor exactly that picture.
Explore the platform
Related solutions and guides
Create your first controlled document today
Draft a policy with AI, approve it and brief your team - all before lunch. Free 14-day trial, no long-term contract.